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Excel QuickBytes# 7: Dynamic Dropdown in 3 steps

QuickBytes is a series of articles for simple and easy to implement techniques with exponential benefits

Creating a dynamic drop-down list in Excel is quite a simple process. We use the Excel table feature along with the Name Manager to achieve this.

Step 1: Create a table with the drop-down list

For this purpose, we require to create a dropdown for country selection in the cell M7.

Create a single column table with countries.

Optional: Assign appropriate table name (in this example, tblCountry)

Step 2: Add a Name Range

Formula > Name Manager (Keyboard Shortcut – CTRL+F3) > New

Assign an appropriate name and select the column (minus header) under Refers to:

It should read as tblName[ColumnName].

Step 3: Use the defined name range in the Data Validation

Select the cell (M7) > Data > Data Validation > Allow > List

Source: Add the name range created in the previous step

Tip: Use F3 to call Paste Name window for adding the name range to Source.


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